Bite the Bullet: Improving Your Presentation Strategies
Implementing a few sound strategies can make an IT manager's presentation process more predictable and painless, keep the audience's attention and help ensure approval for project goals.
Implementing a few sound strategies, however, can make the presentation process more predictable and painless, and help to ensure success. We've prepared a short tour to help you construct a presentation that communicates your message to the tired people in that darkened room, in a way that will keep them awake and listening. We even include a sample PowerPoint template to make the process easier.
1) Plan and Structure Your Presentation
A friend of mine does hundreds of PowerPoint presentations. She begs those she's presenting for to allow her sufficient time to craft a storyline and to prepare to speak in front of their audience—a process also known as rehearsal. When she exhorted her boss to do the same, he said, "Do you know what airplanes are for?" She shook her head. "They're for creating my PowerPoint slides," he replied.
This is a sad state of affairs. Quite a bit is at stake in your presentation, or you wouldn't take the time to give it and your audience wouldn't invest the time to show up for it. You have something important to say. The results may mean funding, career advancement, a bonus or a pink slip. So at a minimum, lay out a structure that approximates a three-act story of some kind. It can give you a road map and can make things a lot easier for both you and your listeners. In Microsoft PowerPoint, the Outline View can help you achieve this.
Even though I'll recommend visuals in a moment, you should use words to lay out your structure. Or, if you're more comfortable in Word, use Word's Outline view to construct a minimalist story structure such as the following:
- What is the current problem? What are the potential consequences of inaction or the wrong action?
- Your recommendations for solving the problem
- What you've already tried
- What others have suggested (and why it won't work)
- What you recommend
- The process that will be involved in the solution
- Part 1
- Part 2
- Part 3
- A call to action
- Immediate steps to be taken
- Contingencies and follow-up
- Sign off; get authorization
