For the duration of the assignment, employees do the work of a front desk or marketing employee, for example. And so, a software developer who is working on an application can get a firsthand understanding of how his application will be used and how it might be improved.

Software development teams bring the knowledge gained through job-shadowing back into the software development cycle, where it sparks ideas on, for instance, how to improve user interfaces for a more streamlined business process flow.

Map IT Functions to Business Processes

When Sreelakshmi Kolli took the job of director of global IT operations for Align Technology two years ago, she was often awakened at night because system administrators could not understand what they should be looking for to fix a user's problem.

The company, which makes Invisalign clear braces, relies heavily on IT to produce its products; customer-facing applications are tightly integrated with the ERP and manufacturing systems. But the help desk didn't understand how all of the systems and manufacturing machines were integrated to scan and manufacture a 3D dental impression—a highly intricate process.

If a business user called with a scanning problem, the help desk didn't necessarily know which part of the process was not working. The same would be true for the system administrator who would see working machines, but no problem with a file transfer application being able to find the right file.

Kolli decided that the solution to better IT support and a good night's sleep lay in fostering a more integrated view of business processes and IT operations. To start, she sent many of her employees out to the manufacturing sites to learn about the equipment and systems they were servicing from the user's point of view. But she also wanted to document that business-centric view.

To do this, she had her staff map out the company's business processes to each application and the machines they run on and show how each connected to the others. The map is a powerful illustration of how the employees who create and service each system contribute to Align's top line. It also works as a tool to show which systems impact revenue the most and which processes needed infrastructure improvements. Today, the map is used as a training tool for new employees in IT to help understand high-level business process and systems flow.

Kolli, who is currently the director of business performance improvement at Align, now spends her days looking for constraints in the company's end-to-end business processes in order to create improvements.