16 (Mostly) Free E-Mail and IM Boosters

Juice up your online communication with these helpful downloads.

The Internet was built on a very simple idea: People should be able to communicate more easily with one another, using their computers. So it should be no surprise that communication--particularly in the form of e-mail and instant messaging--is still at the heart of why most people go online.

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We've rounded up 16 great downloads to help you communicate better through e-mail and instant messaging. They'll help enhance the way you use e-mail (whether it's Web-based or handled in software on your PC), and they'll power up instant messaging chats, too. So if you want to be known as the Great Communicator, read on.

Note: To find all of the files in this story in one convenient place, see our "E-Mail and Instant Messaging Boosters" downloads collection.

E-Mail Software

Most people live in e-mail these days. We have downloads to help you get even more out of it. Whether you want to kill spam, improve the management of multiple e-mail accounts, or use free e-mail software that's better than your current program, here are our suggestions.

Thunderbird

Are you unhappy with Outlook? Or are you unwilling to pay its price, and you're underwhelmed with Outlook Express? Give the free Thunderbird a look. This e-mail client from Mozilla--the same folks who bring you Firefox--is simple to use and offers plenty of the high-end features you'd expect from a top e-mail program, including the ability to encrypt and digitally sign messages, as well as to create filters so the app can automatically handle mail when it arrives.

Setup is a snap: If you already have e-mail software, Thunderbird will import your existing settings. Creating a new account is similarly easy, and the process even includes setup screens for Gmail, which can be difficult to set up with other e-mail clients.

It isn't an all-around personal information manager like Outlook--it has no calendar, for example, and you can't create to-do lists. But if all you want is e-mail, it's a winner. It will even handle RSS feeds and newsgroups, so you can keep up on the latest blogs, news, and discussions. If you're not happy with your current e-mail software, it's well worth the free download.

Download Thunderbird | Price: Free

Windows Live Mail

Windows Live Mail, the newest addition to Microsoft's e-mail lineup, is the successor to Outlook Express (shipped in versions of Windows before Vista) and Windows Mail (included with Vista). Neither Outlook Express nor Windows Mail will ship in future versions of Windows; anyone who wants a free e-mail client in Windows 7 will have to download Windows Live Mail. It's very much like both of the older programs, and it shares the same pluses and minuses. On the plus side: Setting up new accounts and using the app are both quite easy, and it includes lots of features for dressing up e-mail, such as stationery, emoticons and pictures, background colors, and font sizes. The program also lets you read RSS feeds and participate in newsgroups.

On the minus side, though it does offer encryption, it lacks other higher-end features such as automatic filtering of incoming mail. It doesn't include a calendar or to-do list, either; if you want that from Microsoft, you'll have to buy Outlook.

By the way, if all of Microsoft's e-mail software and services make you thoroughly confused, join the club. Aside from Windows Live Mail, Windows Mail, Outlook Express, and of course Outlook, the company offers Windows Live Hotmail (Web-based e-mail) too.

Note that when you install Windows Live Mail, it will make Live Search your default search engine and MSN Home your default home page in Internet Explorer, unless you uncheck the appropriate boxes.

Download Windows Live Mail | Price: Free

MailStore Home

Almost any e-mail software you use has two very big drawbacks: Backing up e-mail is exceedingly difficult, and you can't search for e-mail messages across multiple clients.

MailStore Home solves both problems, since it imports messages from multiple mail systems and software programs, stores them in a central location on your hard disk, and lets you search through everything simultaneously. The search is exceedingly fast and quite sophisticated. For example, you can search by subject, message body, folder, and attachments. Once you import all the e-mail, you can also back it up by burning to a CD.

MailStore Home imports and backs up e-mail from Microsoft Outlook, Thunderbird, Windows Live Mail, and other programs. If you import from POP3 and IMAP accounts, some limitations apply--for example, you can import only your inbox. Additionally, you won't be able to import Outlook .pst files directly; instead, you'll have to import folders individually, which can take some time.

Those are minor quibbles, though. MailStore Home is a very good program for anyone who wants to search through multiple e-mail clients and services and back them all up.

Download MailStore Home | Price: Free

MailWasher Pro

What's the most annoying thing about e-mail? Spam, of course. Plenty of spam killers are out there, and this is a solid one. It doesn't integrate with your e-mail software; instead, it directly contacts your mail server and stops spam before the junk reaches your inbox. The utility flags spam and then lets you delete it, or tells the mail software to let the message through. You also have the choice of bouncing the spam back to the sender.

MailWasher Pro works with virtually any e-mail software, and it's configurable. You can create customized filters, such as blacklists and whitelists, for identifying spam. The software learns from you, so it gets smarter over time, and it does basic virus scanning too. You can also read mail within the program, so it works as a kind of mini e-mail client.

Download MailWasher Pro | Price: Free

ePrompter

Since so many free Web-based e-mail programs (including Gmail, Yahoo Mail, and others) are available, many people use multiple accounts. That's certainly useful, but it's a pain as well. Manually checking each account a couple times a day is a productivity killer if there ever was one.

ePrompter solves the problem neatly. It automatically checks all of your Web-based e-mail every 15 minutes and alerts you when you have new messages. You can have it monitor up to 16 different accounts. You don't even have to log in to the different Web-based mail systems to see your inbox, read your messages, and respond to them--you can do all of that from directly within the program. You can delete mail, as well.

I had problems getting Hotmail to work with this software. If I identified it as Live Mail, it worked, but another time it wouldn't. But ePrompter is free, and it works fine with other Web-based mail services, so it's certainly worth a try.

Download ePrompter | Price: Free

POP Peeper

Here's a great tool for checking all of your e-mail accounts, whether they're Web-based (like Gmail) or POP 3 accounts (common among e-mail providers). It works with just about any Web-based mail service or ISP, including Gmail, Hotmail, Juno, Yahoo Mail, and many others.

After a brief setup procedure for each account, POP Peeper checks your mail regularly and alerts you when new mail comes in. You can get video and audio alerts, and customize different sounds for each of your accounts. The utility is small enough to use as portable software--just install it on a USB thumb drive and carry it with you.

And it does more than just notify you when new mail comes in: You can read, create, and delete mail inside it, too. You can even send or open file attachments with it.

Download POP Peeper | Price: Free

Gmail and Outlook

Outlook is one of the most used e-mail clients on the planet, and Gmail is among the most used Web-based mail services. As to be expected, there's plenty of software to help you work with each. The following downloads add nifty features to Gmail or Outlook.

gAttach

Because Gmail is Web-based, it suffers from one very annoying deficiency: It doesn't integrate with Windows. So you aren't able to right-click a file and then send it via Gmail.

gAttach solves the problem. Install the software, and from then on, whenever you right-click a file and choose Send To, Mail Recipient, it will create an e-mail in Gmail and attach the file to it. You then open Gmail, finish creating the message, and send it on its way.

You can set the program up to log you in automatically whenever you attach a file, or you can log in manually via your browser.

If you run into problems with the program, you might not have set Gmail to be your default e-mail application. To fix that, go to gAttach's options screen, choose the Computer & Internet tab, and click the Make Default button. If that doesn't solve your problem, go to the gAttach FAQs page for more help.

Download gAttach | Price: Free

Gmail Notifier

Just about any Gmail user will want to download and use this neat little freebie from Google. It automatically checks your Gmail account on a schedule that you specify, and displays an icon alert in your system tray when you have new mail. You'll also see the header of the message and a snippet of the text. To look at the mail, you'll have to open Gmail, so this isn't a mail reader. But for getting alerts, it's ideal.

Download Gmail Notifier | Price: Free

SyncMyCal

If you use Outlook's calendar for your personal items, but Google Calendar for a work or group calendar, you're in trouble. You need to check both calendars regularly, and you have to copy events back and forth between them--a time-consuming task that's prone to error.

This little utility synchronizes your Google and Outlook calendars and offers many different options. You can fully synchronize the two in both directions, or synchronize only your Google calendar to your Outlook calendar, or vice versa. Other options let you select how many days, weeks, or months of your calendar to synchronize.

The free version of this software won't perform synchronizations automatically; you'll have to tell the program to do it. And if you want to synchronize more than seven days of your calendar, you'll have to use the for-pay version.

Download SyncMyCal | Price: Free

SynchPST

If you use Outlook on multiple PCs, you might have noticed that it offers no easy way to keep all your e-mail in sync. You could try to copy Outlook's .pst files--which contain all of your messages--between PCs manually, but that's a recipe for disaster, since you'll most likely make a mistake and overwrite a new file with an old one, killing much of your e-mail.

This program will synchronize your .pst files so that you always have your latest messages on whichever PC you're using. It does more, too, such as copying and synchronizing individual folders instead of entire .pst files. Note that the makers offer two versions of this program, a basic one (registration fee is $40) and a professional version (registration fee is $70). The professional edition can schedule automatic syncs, works with Microsoft Exchange, and has other extras.

Download SynchPST | Price: $40

INSTANT MESSAGING AND CHAT

Instant messaging and chat are more direct and interactive ways of communicating online. But they have limitations, as well--you can't talk with people who use instant messaging software that's incompatible with yours, for instance. We have help for that, as well as for other things, such as video chat.

Trillian

"Can't we all just get along?" That's the cry of many people who use multiple instant messaging apps. If you use AOL Instant Messenger (AIM), for example, you can't communicate with MSN Messenger or Yahoo Messenger users, and vice versa. Sometimes instant messaging seems to drive people farther apart rather than bringing them closer.

Trillian saves the day. Within a single interface, you can communicate with users of all the popular IM programs, including AIM, ICQ, IRC, MSN Messenger, and Yahoo Messenger. It also takes advantage of each program's unique features, including file transfers and audio chats. In addition, it keeps a message history so you can review all of your conversations, and it provides plenty of other nice extras as well.

Be aware that when you install Trillian, it will install a free piece of software from The Weather Channel, as well as the Ask Toolbar for searching. Make sure to uncheck those options if you don't want them.

Download Trillian | Price: Free

Pidgin

Like Trillian, this is a universal messenger, but it connects to even more IM systems, such as AIM, Google Talk, Groupwise, ICQ, IRC, MSN, and Yahoo. The list goes on, including services you've likely never heard of, such as Gadu-Gadu and QQ. As with Trillian, you can communicate on as many services simultaneously as you want. Pidgin tries to employ the capabilities of each different IM platform, as well, so you'll be able to send and receive files and use other features of the various systems.

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