2) BlackBerry Corporate E-Mail Auto Signatures: BlackBerry Enterprise Server (BES)

The easiest way to create or modify BlackBerry e-mail auto-signatures for corporate or BlackBerry Enterprise Server (BES) accounts is via your handset and not a Web-based interface, like the BIS interface described above. Also, BES mail accounts do not have any sort of default signature applied, so unless you create one yourself--or an admin does it for you--your BlackBerry mail will not have an auto-signature.

On-Device E-Mail Settings

To create or change a BES e-mail auto-signature, you should first open your on-device Messaging app, where all of your BES messages are stored. Next, hit the BlackBerry Menu key--which is located directly to the left of your trackball--and scroll down until you can click on Options. Within the Messages Options menu, choose E-Mail Settings.

On the following E-Mail Settings page, make sure the Use Auto Signature option is set to Yes, and then fill in whatever message you want to appear at the bottom of your e-mail, within the blank on-screen box. As mentioned earlier, common BlackBerry e-mail signatures include name, address and contact information, but you may also wish to use something to alert message recipients that your mailing was sent via BlackBerry. For instance, "Please excuse any typos. Message was sent via BlackBerry."

On-Device BES E-Mail Settings

Finally, hit the BlackBerry Escape key to the right of your trackball to exit the screen, and then save your changes when prompted.

You can also add or change your BES e-mail signature using RIM's BlackBerry Desktop Manager software, though you need to have chosen the enterprise e-mail option when you first used Desktop Manager. If you'd like to employ the software to modify your BES auto-signature but don't have the corporate mail option in Desktop Manager, simply uninstall the app, then reinstall and choose the enterprise setup option.

BlackBerry Desktop Manager Main Page

Next, connect your BlackBerry to your PC via the standard mini USB cord and fire up Desktop Manager. You should see an E-Mail Settings tab on Desktop Manager's opening page. If you do not, you need to uninstall and reinstall the app, as previously mentioned. Click E-Mail Settings and add whatever text you'd like to use as an auto-signature to the blank on-screen box. When you're done, just hit the Apply button and close the program.

BlackBerry Desktop Manager E-Mail Settings

Finally, you need make sure that you have set your device to employ a BES e-mail auto-signature. To check this, follow the process described at the start of this section and make sure the Use Auto Signature option on the on-device E-Mail Settings page is enabled.