Employee Monitoring: When IT is Asked to Spy

It's 9:00 in the morning, or 3:00 in the afternoon, or even 10:00 at night. Do you know what your users are up to?

By Tam Harbert
Wed, June 16, 2010

Computerworld — It's 9:00 in the morning, or 3:00 in the afternoon, or even 10:00 at night. Do you know what your users are up to?

More than ever, IT managers can answer "Oh, yes" to that query.

As corporate functions, including voice and video, converge onto IP-based networks, more corporate infractions are happening online. Employees leak intellectual property or trade secrets, either on purpose or inadvertently; violate laws against sexual harassment or child pornography; and waste time while looking like they are hard at work.

In response -- spurred in part by stricter regulatory, legal and compliance requirements -- organizations are not only filtering and blocking Web sites and scanning e-mail. Many are also watching what employees post on social networks and blogs, even if it's done from home using noncompany equipment.

They are collecting and retaining mobile phone calls and text messages. They can even track employees' physical locations using the GPS feature on smartphones.

More often that not, IT workers are the ones being asked to do the digital dirty work, primarily because they're the people with the technical know-how to get the job done, says Nancy Flynn, executive director of the ePolicy Institute.

Statistics are hard to come by, but Flynn and other industry observers agree that monitoring and surveillance are becoming a bigger part of IT's job.

Michael Workman, an associate professor at the Florida Institute of Technology's Nathan M. Bisk College of Business who studies IT security and behavior at corporations, estimates that monitoring responsibilities take up at least 20% of the average IT manager's time.

Yet most IT professionals never expected they'd be asked to police their colleagues and co-workers in quite this way. How do they feel about this growing responsibility?

Workman says he sees a split among tech workers. Those who specialize in security issues feel that it's a valid part of IT's job. But those who have more of a generalist's role, such as network administrators, often don't like it.

Computerworld went looking for IT managers who would share their experiences and attitudes, and found a wide variety of viewpoints, ranging from discomfort at having to "babysit" employees to righteous beliefs about "protecting the integrity of the system." Read on for their stories.

The reluctant beat cop

Monitoring has become a bigger part of IT's job at ENE Systems Inc., an energy and building automation company in Canton, Mass.

Although the company had already been reconfiguring and improving the security of its IT infrastructure, the implementation of a new state law in March regarding the security of personal data has increased the importance of monitoring online activity, says Barry Thompson, network services manager of the $30 million company, which has 140 employees.

Continue Reading

Originally published on www.computerworld.com. Click here to read the original story.
Are you ready to diversify? The business needs of companies are changing often and rapidly. Open virtualization offers compelling business advantages and shows even greater potential as companies choose diversification over proprietary vendor lock-in.
Find out how your IT department's IT asset and services management strategy compares to that of your peers by using this unique tool. Click on the link below to begin our 10-minute assessment and see how your IT organization measures up!
Custom malware frequently goes undetected. According to Forrester Research, the best way to reduce risk of breach is to deploy file integrity monitoring (FIM) tools that provide immediate alerts. This white paper has been brought to you by NetIQ, the leader in solving complex IT challenges.
This white paper describes the business challenges and opportunities that are driving interest in Identity Governance while discussing considerations your organization should make to help achieve project success.
This paper explores the concept of content-aware IAM, describes the integrated architecture for this new approach, and highlights the benefits that this approach provides.
One of the key strategies that IT teams are pursuing to reduce capital costs while boosting asset utilization and employee productivity is the transition to highly virtualized data centers. However, IDC finds that expectations for further boosts in IT asset use and operational efficiency often surpass the actual results for a variety of reasons. These problems can quickly overwhelm any hoped-for benefits as the scope of virtual server deployment expands.
End User Experience, 30-Min Webinar
Wed. Feb. 22nd ~ 11 AM ET

Are you ready to gain the proactive ability to rapidly respond to end user problems (before they call the help desk)? Then you won't want to miss a webinar that will show you the latest innovation in end user monitoring.
Download this webcast to learn about the design considerations for virtualizing SQL workloads, performance and scalability information and high-availability options, as well as support considerations
Many enterprises have discovered that the use of virtualization to support desktop workloads creates a range of significant benefits. These benefits include price efficiencies, improved IT management and greater agility and choice for end users.

This VMware sponsored webcast with IDC will provide both quantitative measurement of the business value -- defined as the expected ROI -- and qualitative analysis associated with the use of VMware View™. IDC will also provide an analysis of the View Composer and ThinApp™ features of VMware View, including the business value of these solutions and an overview of how they work.

Attend this webcast to learn about:
- Challenges and barriers that might impede the adoption of desktop virtualization
- Navigating roadblocks to facilitate a strategic implementation
- Optimizing qualitative and quantitative benefits to IT and your business
Applications are changing - they're increasingly web-oriented, global in nature and run from multiple device types. Additionally, the volume of data is growing exponentially every year. How do you ensure your applications have fast, accurate, up-to-date information in this new world? Modern applications are data-intensive; delivering data the old way using monolithic databases isn't working. What's needed is a modern approach to data. One that scales-out as needed and delivers predictable high performance, but without sacrificing data consistency or integrity.
VMware View™ 5 simplifies IT management while increasing end user freedom by delivering desktop services from your cloud. Building upon VMware's leadership in desktop virtualization, VMware View 5 delivers a high-performance user experience while giving IT greater policy control.

View this webcast and find out how VMware View 5 can help you:
- Deliver the highest fidelity experience of desktop services across any device and any network
- Simplify and automate IT management, security and control of desktop services
- Reduce the costs associated with your desktop environment
IT professionals are being asked to deliver faster "time-to-value" than ever before. An IDG Research survey found that CIOs are eager to invest in technologies that will enable them to get new applications and services up quickly, achieving faster time-to-value.
Newsletter Sign-Up »

Receive the latest news test, reviews and trends on your favorite technology topics

Choose a newsletter
  1. View all Newsletters | Privacy Policy
Resource Center