10 Time Management Tips for IT Professionals
Are you working through lunch every day, late to meetings or missing deadlines? Are your professional responsibilities interfering with your personal life? If you answered, yes, chances are your time management skills need some work. Step up your game by learning to reclaim some of the precious commodity of time.
Fri, September 14, 2012
CIO — Time-management skills for most people are learned along the way, a necessary part of getting the job done. However, like most things, the more you invest in it, the greater the reward.
To reach your short- or long-term goals, time management is critical for prioritizing tasks, scheduling appointments, emails, projects and so much more, not to mention family responsibilities. What steps can you take to get some of your time back? Like most skills, you can hone your time management practices to sharp edge with a little diligence and practice.
To aid you in your quest to get more done, CIO.com has put together this handy list, compiling data from a host of sources such as The Washington Post, The Huffington Post and the Chicago Tribune to help you get the most out of your busy day.
1. Planning is Key: Keep Lists and Use the Tools at your Disposal
The pace at which most of us work at these days is furious and documenting thoughts and tasks is the only way to make sure things don't fall through the cracks. When creating lists remember to record as much as you can--this will help get you back on track quicker when you revisit your task later. Most of us have a tablet, smartphone or laptop with us most of the day and night. Each of these has some form of time management tool built in or preinstalled, and chances are that the tools are being under-utilized.
Outlook, for example, has tasks, a way to keep, track and maintain lists and notes along with a calendar, a great tool for project planning, appointments and reminders. The iPad and Android both have notes and calendars built-in, as well as thousands of time management apps available from their app stores.
If you're old-school, carrying a notebook or small pad is always a good idea. Whatever the medium get your tasks and thoughts organized.
Related Story: Time Management: 6 Ways to Improve Your Productivity
When should you organize and compile your list? One option is to organize your to-do list at the end of the work day. Reflect upon the day's events and thoughtfully plan your strategy for the coming day. Doing so can save you many sleepless nights.
Another option is to create a list that includes all your tasks, both personal and business. Once your list is complete, look it over and ask yourself these questions: Do you need to schedule appointments? Can you delegate any of these tasks? Is this meeting necessary?
Don't let your lists get too long or they will become unruly; these should be categorized and broken down before that happens, if possible. The important takeaway is getting your items documented somewhere so you can get them out of your head and focus on the task at hand.