by Steve Trautman

A CIO’s dashboard must show bench strength. Does yours?

Aug 06, 2018
CIOIT LeadershipStaff Management

With more complete employee data at your fingertips, you can mitigate talent risk and make better decisions.rn

For most CIOs, the day-to-day work of getting products out the door takes priority over managing people. Many CIOs spend just minutes each month on the people part of the business. But to deliver on goals and promises, CIOs must know their bench strength — employee competency, plus the number of staff to do the work. When your dashboard shows technical bench strength, you’ll know whether your current team — from leadership all the way down to the front line — has the skills and capacity to deliver mission-critical work or to respond to a rapid change in business strategy.

If common HR metrics, such as employee engagement scores and demographic profiles, are just a subset of talent data CIOs should be tracking, what’s missing from the dashboard?

Who does what work and where?

Adding bench strength data to your dashboard is remarkably straightforward. You can get that data by tracking exactly what each person on your team actually does. When you compare their day-to-day tasks against the work that needs to be done going forward, skill and capacity gaps, redundancies and under-utilized staff are suddenly and clearly revealed.

I see an essential need to track the work people do when there’s a change in business strategy, such as when a CIO tries to staff for emergent tech like AI, machine learning, and blockchain. When companies buy into new technologies, they tend to rely on a handful of already-busy and overcommitted key experts to deliver it. Even if your three AI experts’ engagement scores are through the roof, you’re tempting fate by putting your team’s ability to deliver innovation in the hands of a few key people. In real life, even the most engaged employees can get sick or retire early. Happy employees still get better job offers. And satisfied employees have spouses who land jobs in other cities.

If you’re closely tracking skills and expertise, the importance of each team member will leap off the page. With that data at your fingertips you can mitigate talent risk by making better decisions. You can try to make sure your AI experts stay put, prepare to hire replacements or build bench strength through knowledge transfer.

Who’s got influence?

In addition to mapping skills, employee data should reveal a worker’s role as a technical leader. By that I mean who are the foundational building blocks — imagine a game of Jenga — that, when removed, will topple your strategic initiatives? Beware if only a handful of experts set the technical standard and pace of work for their teams, a department or, most worryingly, a whole division. If you lose those experts, an entire enterprise can fail.

By tracking influence, you’ll also see whether you have ‘too many cooks in the kitchen’ setting technical standards. I see this happen most often after a reorganization, acquisition, or senior leadership change when there’s a lot of role ambiguity. It can result in inconsistencies that lead to serious mistakes and to endless meetings where no one has the authority to make decisions. Instead, identify your experts, ask them to set technical standards, and ensure they have the bandwidth and tools they’ll need to communicate and teach those standards to others.

Up-to-date skills data

Too often, CIOs are working with HR data that’s six months to a year out of date simply because it’s tied to performance evaluation cycles. Talent data must be current, accounting for changes in team members’ skill levels and domain knowledge. These are some critical moments to update your bench strength dashboard:

  • When your business goals change, so you’ll know exactly how to level workloads and re-assign skills and expertise across teams.
  • When your company completes a merger or acquisition. Then, you can easily classify incoming workers and compare their expertise with existing team members for immediate role clarification.
  • When a key expert requests a transfer to another office. With an up-to-date talent dashboard, you can consult current technical data to determine whether a bright up-and-comer is ready to step into the expert’s shoes.

Only granular, who does what where data can inform these kinds of complex people and operational strategy decisions.

It’s a hard truth that CIOs are under relentless pressure to deliver, so they can be tempted to put talent issues on the backburner. But when you have visibility into technical bench strength, you can know with confidence that your team’s got what it takes to deliver quality work on time.