Best file management tools 2018

There are countless file management tools available, all helping to store, share and manage content.

CIO UKlooks at the best file management tools for business users including Templafy, Noodle and Google Drive to help manage documents and workloads.

The list will be updated regularly with new file management tools, so get in touch if we’ve missed one you use.

Read next: 10 best Windows laptops for CIOs

Best file management tools for business users: Evernote Business

Best file management tools for business users: Evernote Business

Evernote Businessis a great document management tool, ideal for those wanting to work offline, or those that are often travelling with work.

This tool offers brainstorming sessions, sharing multimedia content and messaging capabilities which are great for collaboration, sharing ideas and building team relationships.

What’s more, it’s great for larger businesses as it offers no limits on user or storage capacity.

Best file management tools for business users: Templafy

Best file management tools for business users: Templafy

Templafy is a great file management tool for users wanting to collaborate through its emailing and messaging capabilities.

This free tool ensures security through its user authentication and signature control features which can protect businesses from the risk of information loss, identity theft and cyber-attacks.

Best file management tools for business users: CogniDox DMS

Best file management tools for business users: CogniDox DMS

CogniDox DMSoffers some solid security features including a firewall, access controls and regular security checks, which can help reduce the risk of viruses and protect sensitive information.

CogniDox DMS allows users to view, share and edit documents through its reviewing cycle and access control. This is great for those wanting to collaborate, share ideas and monitor group tasks.

This tool has five price options ranging from £399 to £4749 depending on user's capacity and overall storage, so may be more suitable for whole teams rather than individual use.

Best file management tools for business users: Glasscubes

Best file management tools for business users: Glasscubes

Glasscubesis a great tool for large businesses as it offers unlimited multi-user access. 

The free tool allows users to save, store and view content via the cloud with individuals being able to access files all in one place. What’s more, it allows users to work offline, great for those working remotely.

Best file management tools for business users: Box (for business)

Best file management tools for business users: Box (for business)

Available on Android, iOS and laptop devices, Box (for business) offers unlimited storage and 5GB of file uploads per user.

This tool has a key safe feature enabling businesses to take ownership of their encryption keys to ensuring files are secure and user controlled.

Box (for business)costs £11 per user each month with a minimum of 3 users.

Best file management tools for business users: Google Drive

Best file management tools for business users: Google Drive

Google Driveis ideal for those that work remotely and travel through the tool’s offline work mode features.

The basic 'work' package offers up to 1Tb of storage for about £8 per month.

Google Drive is great for those wanting to collaborate with others via its integrated calendar, Google Docs, Google Sheets and Google Slides.

Best file management tools for business users: FileCenter

Best file management tools for business users: FileCenter

FileCenter is a free file management tool for users wanting to collaborate through its find and sharing capabilities.

FileCenter translates the experience from paper to FileCentre through its scanning features allowing users to create budgets, draw diagrams and share content. 

What’s more, it can turn web pages, emails and documents into PDF’s great for saving user’s time and managing workloads.

Best file management tools for business users: Noodle

Best file management tools for business users: Noodle

Noodleis a great file management tool for those wanting to collaborate through its instant messaging and video features.

Noodle offers a 30-day trial for up 15 users with a paid version is available offering up to 10GB of storage. This is great for file sharing, collaboration and increasing overall work productivity.

What’s more, users can upload photos, videos and PDF files online which are great for presentations and creating slideshows.

See also: 7 ways to improve your IT team’s productivity

Best file management tools for business users: Ideagen Document Management System

Best file management tools for business users: Ideagen Document Management System

Ideagen Document Management Systemallows users to view, publish and edit files.

This tool also provides a signature feature ensuring no information is lost, preventing identity theft while also reducing the risk of viruses. What’s more, files can be viewed, shared and archived through mobile connected devices great for users who want to work remotely and abroad.

Best file management tools for business users: Zoho Docs

Best file management tools for business users: Zoho Docs

Zoho Docsis a free tool which stores, shares and manages documents via the cloud.

The tool allows individuals to categorise files by team, project name and file type saving user’s time and keeping track of important tasks.

What’s more, documents are secure through its regular file backup; user verification and file encryption which can help reduce the risk of information loss, password theft and virus attacks.

See also: 12 of the best free task management software for CIOs

Best file management tools for business users:  eFileCabinet Online

Best file management tools for business users:  eFileCabinet Online

Available on iOS, Android and tablet, users can view, search and edit documents for those wanting to collaborate and manager team workflows.

eFileCabinet Onlineallows users to send multiple files with its ‘one swipe’ functionality. It also has a scanning feature that enables users to take photos of documents and upload them into PDF files.

eFileCabinet Express costs £8 per month and offers 100GB of data storage per user.

Best file management tools for business users: Microsoft OneDrive for business

Best file management tools for business users: Microsoft OneDrive for business

Microsoft OneDrive for business is a great file management tool for those wanting to work offline, as it allows users to view documents via the cloud.

The tool is great for those wanting to collaborate with its co-author feature which can allow user to edit documents through its Word, Excel and PowerPoint apps.

Microsoft OneDrive for business costs £3.80 with 1TB of cloud storage and has 10GB of file storage.

Best file management tools for business users: Dropbox Business

Best file management tools for business users: Dropbox Business

Dropbox Businessis vital for businesses wanting to share, collaborate and backup documents through its online platform.

This version does cost £9.17 per month for 3 users but does offer unlimited storage and file recovery.

Dropbox Business is secure through its user authentication and permission control features reducing the risk of cyber-attacks, password theft and data loss. Read next:

See also: 7 of the best security tools for your home

Best file management tools for business users: XaitPorter

Best file management tools for business users: XaitPorter

XaitPorteris a great file management tool for those wanting to work remotely, as it allows users to their connect to business servers through its cloud platform.

The free tool can edit, view and share documents helping users to increase creativity, keep track of tasks and ensure project deadlines are met.

What’s more, it keeps a database of stored files which is great for backing-up files and reducing costs.

Best file management tools for business users: Dokmee

Best file management tools for business users: Dokmee

Dokmeeis a great tool for searching, categorising and delivering documents to users.

This tool costs £200 per user, which may seem a lot, but it does offer unlimited storage and is great for collaboration through its multi-user approval features.

What’s more, it can help manage document workflow through sending email notifications and calendar reminders which is great for ensuring total collaboration.

Copyright © 2017 IDG Communications, Inc.

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